What is the difference between an independent wedding planner and a venue coordinator?

What is the difference between a wedding planner and stylist, and a venue coordinator?

Something I have heard a few times and find confuses many couples when considering booking a wedding planner and stylist, and can often lead to a misconception that an independent wedding planner and stylist isn’t required or essential, is due to having a venue coordinator present on the wedding day already.

To understand the difference, let’s dive into the basics of how we differ, firstly the venue coordinator….

Someone who is included within your venue booking package, who you will either liaise with throughout when getting in touch with your venue, or they’ll pass the info onto a different venue representative on the wedding day and will coordinate from THE VENUE’S PERSPECTIVE. For example, if you’ve booked a hotel for your wedding, they’ll handle anything from on site catering (if the caterers are in-house), toilets, accommodation if applicable etc. They will approach your wedding day from a venue-run point of view; and while this blog post is by no means slamming a venue coordinator, you’re ideal and COMPLETE management of your wedding day goes far beyond this.

Table styling, providing emergency safety pins or paracetamol to a member of the bridal party, directing ALL suppliers and knowing your wedding day inside out, it’s schedule and every aspect of it, is a glimpse of what you can expect from an independent wedding planner.

Don’t get me wrong, as an independent wedding planner and stylist it certainly helps when the venue has a representative present on the wedding day, but there is so much more that goes into the services of an independent planner and stylist than just the coordination of the venue elements on the wedding day.

Many planners, myself included, offer a variety of services if you didn’t want to rope in a planner and stylist from the start of your planning journey. From the basic offering of my ‘pay as you go’ hourly services (starting with as little as one hour’s help), to full planning, and everything in between! My ‘On the Day’ Wedding Coordination services begins 8 weeks prior to your wedding day, allowing me to connect with all of your suppliers, pulling together a detailed schedule for the day and ironing out everything in advance of the day. Not to mention my undivided attention on the wedding day, setting up, ensuring that the styling is as desired and coordinating all the suppliers I’ve liaised with and built a relationship with over the 8 weeks prior. 

The money you may save by just utilising your venue package coordinator instead of hiring an independent wedding planner and stylist may be a factor when making your decision, but just remember what you’ve invested (both financially, emotionally and in time) for your big day. You and your wedding day are worth it. 

Kim x

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